Timesheet
Use Timesheet to enter hours, save drafts with Autosave, submit time for approval, review submitted timesheets, and approve or reject team timesheets when you are an approver.
Overview
Timesheet is where you turn tracked or manually entered time into a submitted record for approval.
| Tab | Purpose |
|---|---|
| My Timesheet | Enter and submit your hours (default tab) |
| Submitted Timesheet | Review timesheets you have already submitted |
| Approvals | Approve or reject team timesheets when you are an approver |
| Summary | Summary views when available |
My Timesheet shows Logged Hours and Submitted Hours, a date navigator, and Month, Week, and Day views.
Client-role users do not see Approvals or Summary. They use portal timesheet views instead. See Clients.
How to access
Main Menu → Timesheet
My Timesheet opens first. Week is the usual default view. Switch to Submitted Timesheet, Approvals, or Summary when those tabs are visible.
Users with access to this feature can open it from the main menu. If Timesheet is missing, ask your administrator to review your access.
What you can do
Week and Day views
Use Week or Day to enter and submit hours.
| View | What you can do |
|---|---|
| Week | Enter hours by project and task across the week, add a description for the selected day, and set billability |
| Day | Enter a flat day grid with project, task category, task, billability, status, description, and duration; add a new row when needed |
| Month | Review a monthly overview. Autosave and Submit are not available in Month view |
Holiday and leave days are highlighted on day headers. Submitted days use distinct header styling.
Autosave
Autosave is available in Week and Day views only.
| Setting | Behavior |
|---|---|
| Off (default) | Description and duration are not saved as drafts. Unsaved edits can be lost after logout, page change, refresh, or session expiry |
| On | Drafts are saved as you edit and restored when you return. Changes are finally processed after Submit |
Submitted, locked, and future days are never autosaved.
Locked entries and future dates
Hour cells stay unavailable when:
- The date is in the future
- The date is already submitted or locked pending approval
- The date is outside your assignment on the project
- The project is disabled because of a missing timesheet for the last 2 working days
You cannot create or edit a timesheet for a future date. In Week view, locked or reminder-disabled rows show Info (view-only) instead of Edit.
Submit, approvals, and summary
- Submit all projects or a selected project
- Review submitted timesheets
- Approve or reject team timesheets (reject requires a comment)
- Edit and resubmit a rejected timesheet
- Open summary views when available
Step-by-step workflows
Enter and submit hours
- Open Timesheet → My Timesheet.
- Select Week or Day and go to the period you need.
- Optionally turn Autosave on.
- Enter duration, description, and billability on unlocked cells.
- In Day view, add a row if you need a new project, task category, and task.
- Choose Submit. You can submit all projects or one project.
- Confirm the success message, then review Submitted Timesheet.
Approve or reject a timesheet
- Open Approvals.
- Select one or more timesheets.
- Choose Approve, or choose Reject and enter a required comment.
- Confirm.
Edit and resubmit a rejected timesheet
- Open Submitted Timesheet or the rejected detail view.
- Update hours or descriptions where editing is allowed.
- Save your changes.
- Resubmit for approval.
Expected results
| Action | What you see |
|---|---|
| Successful submit | Your timesheet is submitted successfully |
| After submit | Submitted dates become read-only; hours move into Submitted Hours |
| Approvers | Items appear under Approvals |
| Approve | Timesheet is approved |
| Reject | Timesheet is rejected |
| Nothing new to submit | A message that no changes were made / you appear to be submitting without modifications |
| Autosave On | Drafts restore after you return to the page |
| Autosave Off | Unsaved edits stay only in the current page until Submit or a row save |
Use Week or Day to enter and submit hours. Month is for overview only.
Turn Autosave on if you often leave the page before submitting. With Autosave off, unfinished descriptions and hours can be lost after refresh or logout.
Add a description for every row that has hours before you submit. Submit also stays unavailable when Logged Hours are 00:00 or the grid has no rows.
Common validation messages
| Situation | Message or behavior |
|---|---|
| Future date | You cannot create or edit a timesheet for a future date |
| Missing description on submit | Please fill description for following projects - plus the project names |
| Day view has unsaved rows | Please save unsaved changes before submitting timesheet |
| More than 24 hours in a day | Total time for all tasks worked in day cannot exceed 24 hrs |
| Invalid save | Please fix errors to save timesheet |
| Logged hours are 00:00 or the grid is empty | Submit stays unavailable |
| Reject without a comment | Comment is required for rejecting timesheets |
| No approve or reject access | You don’t have permission to approve or reject this timesheet |
| Too many detail tabs open | Info to close a tab |
| Comment before the task is saved | Please save the task before adding comments |
| Project disabled for missing recent timesheet | Tooltip that the project is disabled due to missing timesheet for last 2 working days |
| Invalid resubmission | Invalid timesheet submission |